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Viewing Supplier AP History

You can view a complete history of Supplier AP transactions in EPASS. You can search for transactions by supplier code or other criteria, such as PO number, Batch number, or date.

Example

During a a financial audit, the accountant at Andersons Appliances uses the Supplier AP History feature to view all previous AP transactions for a supplier, verifying that all payments were properly authorized and matched with purchase orders and receipts.

Security Options​

To view Supplier AP History, EPASS Users need the Supplier Maint: AP History security option.

To Enable the Option​

  1. Go to Tools > System Maintenance.

  2. On the Tables tab, select User Security, and then click Open.

  3. Select a User or Group from the list, and then click Security.

  4. In the Keyword field, enter AP HISTORY.

  5. Enable the Supplier Maint: AP History security option.

  6. Click OK.

To View Supplier AP History​

  1. Go to AP > Supplier > History.

  2. Use the Search Options to search for supplier AP transactions.

    Enter Supplier AP History search criteria and the click Search

    You can search by a combination of:

    • Supplier code
    • Supplier Invoice number
    • Check number
    • Note
    • The EPASS User that added the transaction.
    • Transaction Batch number
    • PO amount
    • PO number

  3. In the search results list, select a transaction and then click Review to view the AP transaction details.

    info

    Clicking Print opens the AP-05 Supplier History Report options. You can use this report to print a report that includes a range of transactions from a specific Supplier.

See Also​

Updated

July 04, 2025